City of Guelph online forms Submit Required fields are marked with asterisks (*) Facility rental request Please complete the form below to book a City facility or park. This form can be used to book all city facilities (sportsfields, recreation centres, pools, and rinks), except the River Run Centre. Applicant information Main contact first name Main contact last name Is this booking on behalf of an organization? Is this booking on behalf of an organization? Yes No Street address City Province Alberta British Columbia Manitoba New Brunswick Newfoundland and Labrador Northwest Territories Nova Scotia Nunavut Ontario Prince Edward Island Quebec Saskatchewan Yukon Postal code Email Phone number (primary) Extension (primary) Phone number (secondary) Extension (secondary) Event information Name of event Facility type Ice rink/floor Pool Meeting room Gymnasium Softball diamond Hardball diamond Soccer field Football field Volleyball court Cricket pitch Tennis court Picnic shelter Other Facility (if known) Rental function Birthday party Meeting Family event Special event Sports Other Description of event Please provide as much detail as possible. Expected attendance First time event? First time event? Yes No Event date Start time (including setup) End time (including takedown) Add another day Remove day I am only looking for information and do not with to book now I am only looking for information and do not with to book now Yes No Facility requirements (check all that apply) Facility requirements (check all that apply) Sound system Podium Projector / AV equipment Whiteboard Signage Electrical access Number of chairs required Number of tables required Additional information Would you like to purchase insurance through the City or provide your own? Would you like to purchase insurance through the City or provide your own? If you are providing your own, you will need to provide an insurance certificate naming the City of Guelph as additionally covered up to $2,000,000. I would like to purchase insurance through the City I will be providing my own insurance Do you plan to serve or sell alcohol? Do you plan to serve or sell alcohol? Yes No Will you require electrical access? Will you require electrical access? Yes No Will you have vendors? (food, retail or service) Will you have vendors? (food, retail or service) Yes No Will you have a lottery, raffle, bingo or a 50/50 draw? Will you have a lottery, raffle, bingo or a 50/50 draw? Yes No Will you have recorded or live music? Will you have recorded or live music? Yes No Request for consent Canada’s anti-spam legislation requires us to secure your consent to continue communicating with you electronically. To allow us to continue providing information that is relevant to you and your business, we require your consent. I consent I do not consent Collection of personal information Personal information on this form, such as name, address, telephone number and email address, will be used for the purpose of assisting the City of Guelph to review your rental request and take the appropriate action. Your information may be shared with appropriate City staff to follow-up with you and to collect feedback on the service you received from the City of Guelph. Personal information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) is collected under the authority of the Municipal Act, 2001, and in accordance with the provisions of MFIPPA. If you have any questions about facility rentals contact City of Guelph Facility Booking at 519-837-5678 or email facilitybooking@guelph.ca. If you have questions about the collection, use or disclosure of this personal information please contact the City’s Information and Access Coordinator at 519-822-1260 extension 2349 or email privacy@guelph.ca. Submit Save
