City of Guelph online forms

Request to speak at a meeting


For convenience and efficiency, members of the public interested in delegating to Committee or Council are encouraged to submit their request via the on-line delegation form. If uploading documents, the file size must be less than 20MB in size.

Delegation requests, including material to be distributed to Committee of the Whole/Council, must be received by 10 a.m. on the Friday prior to the meeting in accordance with the City’s Procedural By-law.

Contact information


This information is collected for the purposes of notifying delegates when changes occur to the meeting or the issue they wish to address.  In addition, the City Clerk’s Office may contact delegates if clarification is required or any material submitted encounters technical difficulties.

Meeting information


Material for distribution


All materials to be included on the Committee of the Whole/Council public agendas must be submitted with your delegation request.


Collection of personal information


Personal information provided on this form will be used for the purposes of registering delegates and communicating with delegates regarding meetings, agendas and other related matters. Your information may be made public through the course of a meeting and corresponding agendas or minutes.

Please note that Personal Information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with the provisions of MFIPPA.

Public meetings of Council and Committee(s) are recorded. They are live streamed on the City’s website at guelph.ca/live and the City’s social media page(s), and will be posted online. In addition, they may be recorded and broadcasted on a local television channel. You may be seen and/or heard as part of these broadcasts and your name, comments, and/or presentation materials will become part of the public record.

If you have any questions regarding this collection, use and disclosure of personal information, please contact the City’s Information and Access Coordinator at 519-822-1260 extension 2349 or privacy@guelph.ca.